Position Open: January 14, 2022
Position Close: Until filled

Clark Nexsen is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, or protected veteran status. AAP. Drug-free workplace. E-verify. Applicants must be legally authorized to work for Clark Nexsen Inc. without employer sponsorship. We do not typically sponsor H-1B or any other work visa petitions.

Must apply online through website at www.clarknexsen.com.

Firm Description

When you come to work for Clark Nexsen, you’ll experience a collaborative, entrepreneurial environment where imaginative thinking is encouraged and supported. We are a national, transdisciplinary architecture, engineering, and consulting firm, but we believe that our role in making the world better is not limited to design. Our vision and values drive our culture, our work, and our commitment to giving back to our communities through volunteerism and charitable giving.

With 11 offices spanning Virginia, North Carolina, Georgia, Tennessee, and Texas, our people shape the future by discovering opportunities to transform the way we live in and experience our world. We believe the best ideas come from collaboration, working across disciplines to inspire innovation and deliver high-performing projects for U.S. and global clients.

We offer generous compensation and benefits, including health, dental, vision, 401k, short and long term disability, paid time off, Aflac, flexible benefits, and legal resources. To learn more about our culture and expertise, please visit www.clarknexsen.com.

Job Description

We seek to hire a detail-oriented Project Accountant in our Virginia Beach, VA office to join our Billing team in order to provide support for our large Architectural and Engineering Firm.  As a Project Accountant, you will be an integral part of our Accounting team to help ensure consistent billing and reliable financial reporting for a number of Principals and Project Managers.

General responsibilities include but are not limited to the following:

• Effectively communicate with assigned Principals-in-Charge (PIC) and Project Managers (PM), regarding contract documents, change orders and other contract modifications, approvals and any additional services related to billing.
• Set up new projects and open/close phases per PIC’s/PM’s instructions.  Set-up/maintenance of new clients and contacts as needed, including special billing instructions.
• Prepare all invoicing of phased fixed fee and hourly contracts and make transfers of billable hours and expenses as needed.
• Research any unbilled issues to optimize the billing possibilities for the billing period.
• Prepare final invoice package containing all billable projects, including all applicable backup for approval by the Billing Supervisor.
• Email final invoice package and/or upload invoice to applicable client networks.
• Maintain the billing folders for projects with all appropriate documents, including notarized lien waivers, expenses, consultant invoices and monthly invoices, in accordance with standard procedures.
• Review consultant invoices in the accounting system for accuracy and ensure that the consultant contract is attached in accounting software.
• Prepare any credit memos or client cutbacks, when applicable.
• Work with the cash receipts team member to reconcile variances that occur between cash received and invoice total.
• Contact clients to ensure they received the invoice and handle any collection issues that may arise.
• Prepare and distribute AR reports to the PIC’s/PM’s monthly and support them with collections, when necessary.
• Perform due diligence for project close out in the accounting software.
• Provide year end support of auditor requirements, which may include research and reconcilement.
• Prepare any ad hoc reports as needed and additional assignments, as directed by the Billing Supervisor.

Education 

• High School diploma or GED equivalent is required
• Bachelor’s Degree in Business or Accounting may be given additional consideration

Software Skills

The Project Accountant should be able to effectively utilize company software programs for e-mail and information management.  Current programs include:

• Deltek Vision (PAT & EI Systems Strongly Preferred)
• MS Excel (Advanced Skills Strongly Preferred)
• MS Outlook (Advanced Skills Strongly Preferred)
• MS Word
• Bluebeam
• Adobe Acrobat
• Quickbooks (not required)

Career Experience

The Project Accountant should have 5-7 years’ experience working in an accounting office of a large firm.  Experience working with a governmental contractor is preferred.

Other Criteria

• Ability to communicate with all levels of management, employees, clients/and or vendors in a professional manner.
• Have an attention to detail leading to production of quality work
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Ability to work independently and see projects through to completion.
• Ability to prepare effective and concise documents and correspondence.
• Ability to prepare effective and concise documents and correspondence.