Position Open: September 8, 2021
Position Close: Until filled

Clark Nexsen is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, or protected veteran status. AAP. Drug-free workplace. E-verify. Applicants must be legally authorized to work for Clark Nexsen Inc. without employer sponsorship. We do not typically sponsor H-1B or any other work visa petitions.

Must apply online through website at www.clarknexsen.com.

Firm Description

When you come to work for Clark Nexsen, you’ll experience a collaborative, entrepreneurial environment where imaginative thinking is encouraged and supported. We are a national, transdisciplinary architecture, engineering, and consulting firm, but we believe that our role in making the world better is not limited to design. Our vision and values drive our culture, our work, and our commitment to giving back to our communities through volunteerism and charitable giving.

With 11 offices spanning Virginia, North Carolina, Georgia, Tennessee, and Texas, our people shape the future by discovering opportunities to transform the way we live in and experience our world. We believe the best ideas come from collaboration, working across disciplines to inspire innovation and deliver high-performing projects for U.S. and global clients.

We offer generous compensation and benefits, including health, dental, vision, 401k, short and long term disability, paid time off, Aflac, flexible benefits, and legal resources. To learn more about our culture and expertise, please visit www.clarknexsen.com.

Job Description

We seek to hire a Specification Specialist in our Virginia Beach, VA or Macon, GA offices who is part of an administrative team responsible for supporting a large architectural and engineering firm.

General responsibilities include but are not limited to the following:

• Primary Task involves word processing text and hard copy edits to “SpecsIntact” and “MasterSpec”
• Preparation of documents for use in bidding and construction
• Typing general correspondence, memos and letters
• Greet clients and occasional backup to the receptionists
• Prepare project notebooks, and presentation binders, using Microsoft Word, Excel, Outlook, Power Point and construction specification software
• Filing and retrieving various corporate, contract, and construction documents, records, and reports using established filing system and Newforma project management software
• Attending various project and department meetings, taking detailed notes, and preparing meeting minutes
• Opening, sorting, and distributing incoming correspondence, including faxes, mail, email, and intra-office communications
• Providing word-processing, data entry, copying, scanning, printing and other general administrative support functions as needed in support of the Administrative Manager, company Principals, Project Managers, design team members, and other departments within the firm
• Assisting with shipping and receiving packages
• Other tasks, as assigned

Education

Candidate must have the following:

• High School Diploma or GED is required

Additional consideration may be given for:

• Associates degree or certificate in administrative support or business-related field
• Post high-school education

Licenses, Certifications and Accreditations

Additional consideration will be given for candidates who have the following:

• Certified Microsoft Office
• Certified Design Firm Administrator (CDFA)
• Certified Administrative Professional (CAP)

Software Skills

Candidate should be proficient in the following software programs:

• MS Word
• MS Excel
• MS Outlook
• MS PowerPoint

Additional consideration will be given to candidates who have experience with the following:

• Adobe Acrobat
• MS Access
• Deltek Vision
• AIA Contract Documents
• MasterSpec
• SpecsIntact (Advanced Skills Strongly Preferred)
• Newforma Project Center

Career Experience

Candidate should have at least 3 - 5 years of administrative support experience.  Additional consideration will be given to candidates who have prior experience working in an architectural, engineering, or construction firm.

Other Criteria

• Ability to prepare effective and concise documents
• Ability to communicate with senior-level management and design team members
• Have a client-oriented attitude with a desire to provide outstanding professional services
• Be dedicated to his or her professional development as well as the success of colleagues and the firm as a whole