Position Open:  September 13, 2019
Position Close:  Until filled

Clark Nexsen is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, or protected veteran status. AAP. Drug-free workplace. E-verify. Applicants must be legally authorized to work for Clark Nexsen, Inc.

Must apply online through corporate website at www.clarknexsen.com.

Firm Description

Clark Nexsen is a national architecture and engineering firm focused on creating innovative design solutions for U.S. and global clients. We are passionate about our work and are prominently ranked on numerous industry lists. Building Design + Construction ranks Clark Nexsen as a Top 20 architecture and engineering firm and we have been named to the Architect 50 list of top U.S. firms for the past four years. Our culture supports the pursuit of excellence to engage and inspire the best professionals.

Our firm is headquartered in Virginia Beach, Virginia, with 450 employees in office locations in Virginia, North Carolina, Georgia, and Texas. We offer outstanding compensation, benefits, and growth opportunities in a positive work environment. We believe we can create a better world through our work. Giving back is also a guiding philosophy. As a company and as individuals, we proudly volunteer and give back to the surrounding communities where we live and work.

Generous benefits: Health, Dental, 401k, Short and Long term Disability, Vacation/Sick leave, Aflac, Flexible benefits, and Legal Resources benefits are available.

Job Description

We seek to hire a Project Manager Assistant in our Macon, GA office who will be responsible for assisting Project Managers and/or the Principal in Charge with the administrative and financial management of multi-discipline design projects.

General responsibilities include but are not limited to the following:

• Assisting the Project Manager with the preparation and subsequent administrative processing of Fee Proposals and Contract Documents
• Processing of construction administration submittals utilizing contract administration software
• Assisting with the preparation of RFQs and proposals
• Assisting with the preparation and tracking of monthly invoices to clients
• Assisting with the processing of invoices from subconsultants for payment. Assisting in preparing monthly invoice and consultant liability projections and other financial reports as requested
• Establishing, updating, and maintaining project planning information in Planifi, the company’s project management software (resources, budgeting, etc.)
• Coordinating daily staff activities with clients and other 3rd parties.
• Preparing various project management reports and assisting the Project Manager with training and vacation schedules of project staff
• Preparing for and participating in monthly project review meetings
• Maintaining project data flow and communication using Project Management software.
• Assisting project team members with travel arrangements as requested.
• Assisting with maintaining, packaging and shipping project submittals.
• Attending project kickoff meetings and others as required
• Providing general administrative support as requested by Project Managers and Principals
• Communicating with clients, design team members, and others as required

Education

• A high school diploma or GED equivalent is required

• Post high-school education in the following subjects is desirable:
  • Business Administration
  • Office Administration
  • English
  • Accounting
  • Bookkeeping
  • Financial or Statistical Analysis
• Associates or Bachelors Degree in a business/accounting/finance-related field is desirable

Licenses, Certifications, and Accreditations

Additional consideration will be given for candidates who have obtained the following certifications:

• Certified Design Firm Administrator (CDFA)
• Construction Documents Technologist (CDT)

Software Skills

A Project Manager Assistant should be able to effectively utilize current company software programs for word processing, e-mail, and information management. Current programs include:

• MS Word
• MS Excel
• MS Outlook
• MS PowerPoint

Experience in the use of the following programs is desirable:

• Deltek Vision
• AIA Contract Documents
• Newforma Project Center
• Planifi Project Analyzer

Career Experience

A Project Manager Assistant should typically have a minimum of 4-6 years of administrative, accounting, and financial management experience.

Previous administrative experience in an architectural, engineering, or construction firm may be given additional consideration.

Other Criteria

• Be knowledgeable with all office equipment: computers, copiers, printers, scanners
• Have strong organizational skills and the ability to multi-task
• Ability to prepare effective, concise, and grammatically accurate documents.
• Ability to communicate effectively with senior-level management and design team members